Many coaches, yoga teachers and community leaders dream of taking their group abroad – and then picture the hotels, transfers, excursions and local suppliers in another time zone.
That is the part we take off your hands. HolidayMates turns your idea into a well-organised international retreat, so you can focus on your people and your sessions.
You Bring the People. We Bring the Experience.
01
Tell Us Your Vision
Share your community’s interests, preferred destination, group size and ideal travel period.
02
We Design Your Retreat
We develop a tailored travel proposal with accommodation, activities and local experiences.
03
Invite Your Community
You promote the retreat to your audience and bring your group together.
04
Host & Enjoy
Lead your sessions, connect with your guests and enjoy the destination while we coordinate the agreed travel arrangements.
We arrange
Accommodation, local transport and transfers, excursions and experiences, local suppliers, a tailor-made itinerary and operational support – plus help shaping a programme that suits your audience.
You bring
Your community or client base, promotion and recruitment of participants, your own workshops or sessions, and leadership of the group.
Your Retreat. Your Community. Your Place Is On Us.
12 paying guests + your place on us
Bring 12 paying guests and receive a complimentary place on your retreat package.
No need to organise the travel logistics yourself.
Build stronger connections with your community.
Enjoy a complimentary host place when the group reaches 12 paying guests.
Complimentary host place applies to the agreed land package. International flights and additional services are subject to the individual proposal.
Rice terraces, water temples and warm Balinese hospitality – a natural setting for yoga communities, mindfulness groups, personal development coaches and women’s empowerment retreats.
Ubud · arrivalBoutique accommodation among the rice fields, a welcome dinner and your opening session.
Ubud · culture & natureMorning yoga or meditation, the Tegallalang rice terraces, a waterfall and the Tirta Empul water temple.
Tegallalang rice terraces, Ubud
Island timeA quieter coastal or island setting, such as Gili Air: snorkelling, spa time and space for your workshops.
Uluwatu · closingClifftop temples, the Kecak fire dance at sunset and a farewell group dinner.
Suggested activities, not guaranteed inclusions – your final itinerary is confirmed in your individual proposal.
Duration
Typically 10–12 nights
Dates
Agreed with you
Group
Ideally 12–20 paying guests
Nearest departure: our next Bali group starts on 30 May 2027 (12 days) – your retreat could run around the same time. See that programme
Matemwe, on Zanzibar’s quiet north-east coast, is made for slowing down: a calm turquoise lagoon, fishermen’s dhows and long beach walks. Ideal for women’s wellbeing communities, female entrepreneur networks and wellness coaches.
Arrive & unwindBoutique beachfront accommodation with ocean views and a welcome dinner by the sea.
A gentle daily rhythmSunrise yoga or meditation, your sessions in the morning, afternoons for the beach and reflection.
Beachfront boutique stay, Matemwe
Optional discoveriesSnorkelling, a Stone Town cultural walk, local cuisine or a wellness workshop.
Closing togetherA final group dinner and time to celebrate what your community has shared.
All experiences are examples, subject to the final itinerary agreed in your individual proposal.
Duration
Typically 7–10 nights
Dates
Agreed with you
Group
Ideally 12–20 paying guests
Nearest departure: our next Zanzibar group travels 13–23 March 2027 (10 nights in Matemwe) – your retreat could run around the same time. See that programme
HolidayMates is operated by Olimp Tour Ltd, a UK tour operator established in 2012 with experience organising international group travel – from accommodation and transport to excursions and local partners.
Established UK tour operator – organising trips since 2012
Group travel experience – journeys planned for groups
Local destination partnerships with hotels, guides and suppliers
Tailor-made, flexible itineraries built around your sessions
Professional coordination with one point of contact
Boutique group experiences rather than mass-market resorts
Take your classes from the studio to the rice terraces or the beach.
Life & Mindset Coaches
Turn your programme into an immersive experience away from everyday life.
Women’s Community Leaders
Offer your members a shared escape that deepens friendships.
Wellness Professionals
Combine your therapies or workshops with rest and nature.
Business & Networking Communities
Bring founders and members together to connect and recharge.
Retreat & Workshop Facilitators
Focus on your content while we look after the travel.
Frequently Asked Questions
Do I need experience organising international retreats?
No. You bring your community and retreat concept. We coordinate the agreed travel arrangements.
How many guests do I need?
Our preferred group size is 12–20 paying participants. A complimentary host place is available from 12 paying guests.
Are flights included?
International flights can be discussed as part of the proposal. They are not automatically included in the complimentary host place.
Can I run my own workshops?
Yes. The programme can be designed around your coaching, yoga, mindfulness or community sessions.
Can I promote the retreat under my own brand?
Yes. We can discuss branded or co-branded retreat arrangements.
Are the dates fixed?
No. Retreat dates are arranged individually, subject to availability. For reference, our nearest scheduled departures are Zanzibar on 13–23 March 2027 and Bali from 30 May 2027 – travelling around those dates is often the easiest option.
Can you organise other destinations?
Bali and Zanzibar are our featured retreat destinations. Other destinations can be discussed on request.
How much does a retreat cost?
Each proposal is tailored to the destination, duration, accommodation, activities and group requirements.
Who handles bookings and payments?
The booking and payment arrangements will be agreed as part of the partnership proposal and managed in accordance with the applicable travel arrangements.
Tell us a little about your community and the retreat you have in mind. We’ll help you explore the possibilities.
Not sure what Bali or Zanzibar can offer? The form lists the experiences we already organise for our groups – tick what appeals and we’ll shape a proposal around it.
